Your logbook shouldn't be the problem at the end of the month.
CivDocs gives you a single, trusted record of every machine hour, attachment, and operator — so billing is accurate and disputes disappear.
Paper logbooks and spreadsheets cost you money.
When your logbook lives on scraps of paper or buried in Excel, billing becomes a monthly battle. Overtime gets missed. Attachments never make it to the invoice. And when a client questions the hours, you're digging through messy notes trying to prove what actually happened.
You shouldn't have to chase operators for missing entries or second-guess your own numbers.
One logbook. Complete trust.
The CivDocs Logbook is the single source of truth for everything that happens on your machines each day. It's where operators record what they used, how long they worked, and which job it was for — and supervisors sign off before it becomes final.
What gets captured:
- Machine and asset number
- Start and finish times (including overtime)
- Attachments used
- Job or project
- Operator name
- Supervisor approval
Everything is timestamped, recorded on site, and locked in once approved. No backdating. No guessing. No missing hours.
Built for operators. Trusted by owners.
The workflow is fast and mobile-first. Operators fill it in from their phone at the end of the shift, and supervisors approve it before the day closes out.
Operator selects the machine
They choose the asset from the fleet list — excavator, grader, roller, whatever they ran that day.
Enter hours worked
Start time, finish time, and any overtime. CivDocs calculates the total automatically.
Add attachments (if any)
Hammers, GPS, UTS — whatever was on the machine. Attachments are tracked separately so they're billed correctly.
Select the job
The operator selects which plant hire job the machine was working on. Jobs are already set up and ready to select from the list.
Supervisor approval
Before the day is locked, a supervisor reviews and signs off. Once approved, the entry is final and ready for billing.
From logbook to invoice — automatically.
Once logbook entries are approved, they flow straight into plant hire jobs and billing reports. No re-entering data. No missed charges. No disputes about what was actually used.
The logbook becomes your proof. When a client questions an invoice, you show them the timestamped, supervisor-approved entry and the conversation is over.
Built for plant hire operations.
The CivDocs Logbook captures everything needed to bill plant hire jobs — machine hours, operator time, overtime, and attachments. Each entry is timestamped and supervisor-approved, creating an audit trail from the worksite to the invoice.
Who this is for:
Whether you're billing external clients or tracking internal plant costs, the logbook ensures every hour and every attachment is accounted for.
Purpose-built for civil construction.
Most timesheet apps weren't designed for plant hire or equipment-heavy operations. They don't track attachments. They don't handle supervisor sign-offs properly. And they definitely weren't built to create audit-ready billing reports.
CivDocs was.
Compared to paper logbooks:
- No lost or illegible entries
- Instant supervisor approval
- Automatic calculations for hours and overtime
- Digital audit trail for every shift
Compared to generic apps:
- Built-in attachment tracking
- Machine-specific workflows
- Direct integration with plant hire jobs and cost tracking
- Designed for the way civil contractors and plant hire companies actually work
You don't need another spreadsheet tool. You need a logbook that works the way your business does.
Start tracking machines the right way.
Stop fighting with paper logbooks and spreadsheets at the end of every month. CivDocs gives you one clean, trusted record of every machine hour — and billing that actually matches what happened on site.
No credit card required. See how the logbook works in your business within 5 minutes.