Your logbook shouldn't be the problem at the end of the month.
CivDocs gives you a single, trusted record of every machine hour, attachment, and operator — so billing is accurate and disputes disappear.
Paper logbooks and spreadsheets cost you money.
When your logbook lives on scraps of paper or buried in Excel, billing becomes a monthly battle. Overtime gets missed. Attachments never make it to the invoice. And when a client questions the hours, you're digging through messy notes trying to prove what actually happened.
You shouldn't have to chase operators for missing entries or second-guess your own numbers.
One logbook. Complete trust.
The CivDocs Logbook is the single source of truth for everything that happens on your machines each day. It's where operators record what they used, how long they worked, and which job it was for — and supervisors sign off before it becomes final.
What gets captured:
- Machine and asset number
- Start and finish times (including overtime)
- Attachments used
- Job or project
- Operator name
- Supervisor approval
Everything is timestamped, recorded on site, and locked in once approved. No backdating. No guessing. No missing hours.
Built for operators. Trusted by owners.
The workflow is fast and mobile-first. Operators fill it in from their phone at the end of the shift, and supervisors approve it before the day closes out.
Operator selects the machine
They choose the asset from the fleet list — excavator, grader, roller, whatever they ran that day.
Enter hours worked
Start time, finish time, and any overtime. CivDocs calculates the total automatically.
Add attachments (if any)
Hammers, GPS, UTS — whatever was on the machine. Attachments are tracked separately so they're billed correctly.
Select the job
The operator selects which plant hire job the machine was working on. Jobs are already set up and ready to select from the list.
Supervisor approval
Before the day is locked, a supervisor reviews and signs off. Once approved, the entry is final and ready for billing.
From logbook to invoice — automatically.
Once logbook entries are approved, they flow straight into plant hire jobs and billing reports. No re-entering data. No missed charges. No disputes about what was actually used.
The logbook becomes your proof. When a client questions an invoice, you show them the timestamped, supervisor-approved entry and the conversation is over.
Everyone knows what happened. Every single day.
When a logbook entry is approved in CivDocs, a Day Docket PDF is automatically generated and emailed — no action required from anyone. It goes out the moment the supervisor signs off, every single day.
No phone calls. No end-of-week catch-ups. No surprises when the invoice arrives.
Set it up once when you create the job
When you set up a plant hire job in CivDocs, you enter the name and email address of whoever needs to receive the daily docket — the site supervisor, the engineer, the project manager, your office, or all of the above.
From that point on, CivDocs handles it automatically. Every time a logbook entry is approved for that job, the Day Docket goes straight to their inbox. You don't touch it again.
Who typically receives it:
- The site supervisor or engineer on the client side
- The project manager or contract administrator
- Your own office or admin team
What the Day Docket includes
Every Day Docket is a clean, professional PDF that captures the full picture of what happened on site that day.
- Date and total hours — regular and overtime broken out separately
- Machine and asset number
- Operator name and company
- Job name
- Attachments used — UTS, hammer, GPS, or whatever was on the machine
- Full hours breakdown — start time, finish time, break, regular hours, overtime hours
- Supervisor sign-off — name, timestamp, and digital signature
Day Docket
Tuesday, Mar 24, 2026
Total Hours: 9 hrs 30 minRegular: 8 hrsOvertime: 1 hr 30 min
- Machine
- GRD-019
- Employee
- darcy — CivDocs Demo Pty Ltd
- Job
- Airport Carpark Upgrade
- Attachments
- UTS Full Day
- Hours
- Start 07:00 → End 17:00, Break 30 min
Generated by CivDocs
Sample Day Docket (PDF)
The document is generated automatically the moment the logbook entry is approved. Nothing is typed manually. Nothing can be changed after sign-off.
Why this matters
The most common plant hire dispute isn't about whether the work happened. It's about whether the client knew what was being charged before the invoice arrived.
When the supervisor and engineer receive a Day Docket automatically every day, they've already seen every hour, every attachment, and every overtime entry — approved and timestamped — before the invoice is ever raised.
By the time you send the invoice, it's not news to anyone. The client has been seeing the same numbers in their inbox every morning for the entire hire period.
Disputes become nearly impossible. The proof was delivered automatically, every single day.
Built for plant hire operations.
The CivDocs Logbook captures everything needed to bill plant hire jobs — machine hours, operator time, overtime, and attachments. Each entry is timestamped and supervisor-approved, creating an audit trail from the worksite to the invoice.
Who this is for:
Whether you're billing external clients or tracking internal plant costs, the logbook ensures every hour and every attachment is accounted for.
Purpose-built for civil construction.
Most timesheet apps weren't designed for plant hire or equipment-heavy operations. They don't track attachments. They don't handle supervisor sign-offs properly. And they definitely weren't built to create audit-ready billing reports.
CivDocs was.
Compared to paper logbooks:
- No lost or illegible entries
- Instant supervisor approval
- Automatic calculations for hours and overtime
- Digital audit trail for every shift
Compared to generic apps:
- Built-in attachment tracking
- Machine-specific workflows
- Direct integration with plant hire jobs and cost tracking
- Designed for the way civil contractors and plant hire companies actually work
You don't need another spreadsheet tool. You need a logbook that works the way your business does.
Start tracking machines the right way.
Stop fighting with paper logbooks and spreadsheets at the end of every month. CivDocs gives you one clean, trusted record of every machine hour — and billing that actually matches what happened on site.
No credit card required. See how the logbook works in your business within 5 minutes.