Every Missed Hour Is Money You'll Never See Again.
CivDocs captures every machine hour, overtime, and attachment on site — then turns it straight into invoices. No missed charges. No disputes. No chasing operators for paperwork.
Built for plant hire companies and civil contractors across Australia.
14 days free. Cancel anytime.
Trusted by civil contractors across Australia
John
Jal Civil
I was sceptical because we'd tried other systems before. This one actually fits how site runs. The blokes use it without drama.
Riley
RMF Earthworx
It's simple. Select the job, log the hours, submit. The blokes picked it up without needing a training day.
John
Jal Civil
I was sceptical because we'd tried other systems before. This one actually fits how site runs. The blokes use it without drama.
Riley
RMF Earthworx
It's simple. Select the job, log the hours, submit. The blokes picked it up without needing a training day.
John
Jal Civil
I was sceptical because we'd tried other systems before. This one actually fits how site runs. The blokes use it without drama.
Riley
RMF Earthworx
It's simple. Select the job, log the hours, submit. The blokes picked it up without needing a training day.
John
Jal Civil
I was sceptical because we'd tried other systems before. This one actually fits how site runs. The blokes use it without drama.
Riley
RMF Earthworx
It's simple. Select the job, log the hours, submit. The blokes picked it up without needing a training day.
Colby
Ali Excavations
Plant hours used to live in notebooks. Now they're logged daily and tied back to the job properly.
Riley
Rj Piling
Being able to click into a job and see exactly where the hours and plant costs came from has made quoting less stressful.
Colby
Ali Excavations
Plant hours used to live in notebooks. Now they're logged daily and tied back to the job properly.
Riley
Rj Piling
Being able to click into a job and see exactly where the hours and plant costs came from has made quoting less stressful.
Colby
Ali Excavations
Plant hours used to live in notebooks. Now they're logged daily and tied back to the job properly.
Riley
Rj Piling
Being able to click into a job and see exactly where the hours and plant costs came from has made quoting less stressful.
Colby
Ali Excavations
Plant hours used to live in notebooks. Now they're logged daily and tied back to the job properly.
Riley
Rj Piling
Being able to click into a job and see exactly where the hours and plant costs came from has made quoting less stressful.
What actually changes.
01
From logbooks to invoices — without the retyping.
Hours stuck in notebooks mean hours retyped into invoices — and that's where charges get missed or wrong.
CivDocs captures approved hours and attachments on site, then it flows straight into billing — so you're not rebuilding the week from scratch and wasting valuable time.
02
Labour, plant and materials cost — before the job's finished.
When labour, plant and materials live in different places, you only see the full picture after the job finishes.
CivDocs rolls labour, plant and materials into one live view as the job runs — so you can spot blowouts and fix them while you still can.
03
Payroll that doesn't eat your Friday.
Chasing timesheets at the end of the week is a tax on your whole operation.
Operators submit from their phone. Supervisors approve in seconds. It's done before the week closes out.
14 days free. Cancel anytime.
What civil contractors say.
Harry
HLM Earthworks, Brisbane
Invoicing & Xero integration
"End of month used to take me half a day — pulling hours from the logbook, typing it all up, checking it twice. Now the approved hours flow straight into the invoice and it syncs to Xero. I'm done in 20 minutes and I know it's right."
Morgan
Fogarty Earthmovers
Civil contractor — tracking plant costs across jobs
"We run machines across multiple jobs at once and I had no idea where plant costs were landing until the job was done. CivDocs fixed that. Now I can see exactly what each machine is costing on each job while it's still running."
Reece
Glade Civil
Tier One infrastructure — multi-site machine tracking
"We're running graders across Tier One infrastructure — night shifts, live rail corridors, multiple machines on multiple sites. Every hour and UTS attachment needs to be logged correctly or the invoice to the head contractor is wrong. CivDocs captures it on site, supervisor signs it off, and it goes straight to billing. No more chasing operators at the end of the week."
Common questions.
Yes. 14 days, no credit card required. Add your projects, machines and crew — then start with one live job. No complex onboarding. Just mirror how you already run work.
That was one of the biggest concerns we heard early on. CivDocs is built for site use — big buttons, minimal steps, no clutter. If someone can use basic apps on their phone, they can use this. Most crews pick it up in minutes because it mirrors how they already think about their day.
There are three access levels. Employees log their own hours and pre-starts only. Supervisors approve submissions and see their projects. Admins have full visibility and control. Operators can't see sensitive rates or business-wide data. You control access.
Yes. No lock-in contracts. Cancel during the trial and you won't be charged. Not happy? We'll refund you — no questions asked.
Yes. Start with just yourself or one supervisor. Get comfortable with the system before rolling it out to crew.
Start your free trial
No credit card required
✓ No credit card required • ✓ 14 days free • ✓ Full access to all features