Every Missed Hour Is Money You'll Never See Again.
CivDocs captures every machine hour, overtime, and attachment on site — then turns it straight into invoices. No missed charges. No disputes. No chasing operators for paperwork.
Built for plant hire companies and civil contractors across Australia.
14 days free. Cancel anytime.
Trusted by civil contractors across Australia
Harry
HLM Earthworks
End of month invoicing takes 20 minutes, not half a day.
Jacko
Elev8 Earthworks
My bookkeeper loves it.
Cirsty
Bono's Excavations
Out of everything we've tried, CivDocs is the best system out there.
Harry
HLM Earthworks
End of month invoicing takes 20 minutes, not half a day.
Jacko
Elev8 Earthworks
My bookkeeper loves it.
Cirsty
Bono's Excavations
Out of everything we've tried, CivDocs is the best system out there.
Harry
HLM Earthworks
End of month invoicing takes 20 minutes, not half a day.
Jacko
Elev8 Earthworks
My bookkeeper loves it.
Cirsty
Bono's Excavations
Out of everything we've tried, CivDocs is the best system out there.
Harry
HLM Earthworks
End of month invoicing takes 20 minutes, not half a day.
Jacko
Elev8 Earthworks
My bookkeeper loves it.
Cirsty
Bono's Excavations
Out of everything we've tried, CivDocs is the best system out there.
Nikola
Jovex Group
I can actually see how many loads my trucks are doing, and invoicing off it is straightforward now.
Reece
Glade Civil
Perfect for tracking UTS/GPS and float movements.
Nikola
Jovex Group
I can actually see how many loads my trucks are doing, and invoicing off it is straightforward now.
Reece
Glade Civil
Perfect for tracking UTS/GPS and float movements.
Nikola
Jovex Group
I can actually see how many loads my trucks are doing, and invoicing off it is straightforward now.
Reece
Glade Civil
Perfect for tracking UTS/GPS and float movements.
Nikola
Jovex Group
I can actually see how many loads my trucks are doing, and invoicing off it is straightforward now.
Reece
Glade Civil
Perfect for tracking UTS/GPS and float movements.
What actually changes.
01
From logbooks to invoices — without the retyping.
Hours stuck in notebooks mean hours retyped into invoices — and that's where charges get missed or wrong.
CivDocs captures approved hours and attachments on site, then it flows straight into billing — so you're not rebuilding the week from scratch and wasting valuable time.
02
Labour, plant and materials cost — before the job's finished.
When labour, plant and materials live in different places, you only see the full picture after the job finishes.
CivDocs rolls labour, plant and materials into one live view as the job runs — so you can spot blowouts and fix them while you still can.
03
Payroll that doesn't eat your Friday.
Chasing timesheets at the end of the week is a tax on your whole operation.
Operators submit from their phone. Supervisors approve in seconds. It's done before the week closes out.
14 days free. Cancel anytime.
What civil contractors say.
Harry
HLM Earthworks, Brisbane
Invoicing & Xero integration
"End of month used to take me half a day — pulling hours from the logbook, typing it all up, checking it twice. Now the approved hours flow straight into the invoice and it syncs to Xero. I'm done in 20 minutes and I know it's right."
Jacko
Elev8 Earthworks
Civil contractor
"My bookkeeper loves it."
Nikola
Jovex Group
Truck loads & invoicing
"I can actually see how many loads my trucks are doing, and invoicing off it is straightforward now."
Cirsty
Bono's Excavations
Tried other systems
"Out of everything we've tried, CivDocs is the best system out there."
Reece
Glade Civil
Tier One infrastructure — multi-site machine tracking
"We're running graders across Tier One infrastructure — night shifts, live rail corridors, multiple machines on multiple sites. Every hour and UTS attachment needs to be logged correctly or the invoice to the head contractor is wrong. CivDocs captures it on site, supervisor signs it off, and it goes straight to billing. No more chasing operators at the end of the week."
Common questions.
Yes. 14 days, no credit card required. Add your projects, machines and crew — then start with one live job. No complex onboarding. Just mirror how you already run work.
That was one of the biggest concerns we heard early on. CivDocs is built for site use — big buttons, minimal steps, no clutter. If someone can use basic apps on their phone, they can use this. Most crews pick it up in minutes because it mirrors how they already think about their day.
There are three access levels. Employees log their own hours and pre-starts only. Supervisors approve submissions and see their projects. Admins have full visibility and control. Operators can't see sensitive rates or business-wide data. You control access.
Yes. No lock-in contracts. Cancel during the trial and you won't be charged. Not happy? We'll refund you — no questions asked.
Yes. Start with just yourself or one supervisor. Get comfortable with the system before rolling it out to crew.
Start your free trial
No credit card required
✓ No credit card required • ✓ 14 days free • ✓ Full access to all features