“CivDocs saves us around 30 hours of admin every week — I can spend that time on site instead of stuck behind a desk.”
Ryan
Campbell Earthmoving
MeetCivDocs.
The end of paper dockets for plant hire.
“Perfect for tracking UTS/GPS and float movements.”
Reece
Glade Civil
“End of month invoicing takes 20 minutes, not half a day.”
Harry
HLM Earthworks
“Perfect user friendly scheduling and day docket system.”
Matt
Roughans Haulage
“My bookkeeper loves it.”
Jacko
Elev8 Earthworks
Proven to save 30 hours of admin a week
More time at home, or on site.
- Keep track of revenue on every job
- No more missing attachments on jobs
- See individual machine earnings
No spreadsheets. No paper.
Set up in a day.
Proven to save 30 hours of admin a week
More time at home, or on site.
- Keep track of revenue on every job
- No more missing attachments on jobs
- See individual machine earnings
No spreadsheets. No paper.
Set up in a day.
“Being able to track costs between the earthworks and concrete sides of a project — so I can see exactly where we're making money.”
Riley
RMF Concreting
“Makes it easy to keep track of where I've been working — and makes sure I never forget to invoice hours or attachments.”
Morgan
Fogarty Earthmoving
Choose your view mode
Plant Hire View
You do wet hire between different jobs
Track: Machine revenue, Invoicing, Attachments, Floats, etc.
Learn more
Civil Contractors View
You run projects requiring cost tracking
Track: Materials, Project scopes, Prestarts, Timesheets
Learn more“Most software makes contractors change how they work to fit the tool. I built CivDocs to fit the work instead — designed on site, not in a boardroom.”
Darcy Wood
CivDocs Founder
30 Hours
saved weekly
“CivDocs saves us around 30 hours of admin every week — I can spend that time on site instead of stuck behind a desk.”
Ryan
Campbell Earthmoving
20 Minutes
not half a day
“End of month invoicing takes 20 minutes, not half a day.”
Harry
HLM Earthworks
Profitable
job cost clarity
“Being able to track costs between the earthworks and concrete sides of a project — so I can see exactly where we're making money.”
Riley
RMF Concreting
Nothing Missed
invoicing accuracy
“Makes it easy to keep track of where I've been working — and makes sure I never forget to invoice hours or attachments.”
Morgan
Fogarty Earthmoving
Dead Simple
and it stayed that way
“I don't have time to figure out complicated systems between jobs. CivDocs is the one that stuck — dead simple, and it's stayed that way.”
Jacko
Elev8 Earthworks
Here's what that looks like, day to day.
Three tools civil crews actually use, every job.
Schedule your crew in seconds
Assign a job and they're notified instantly — address, map pin, and supervisor contact, all in one text.
CRANK.AI
Stop guessing how your jobs are performing.
Get clear answers in seconds.
CivDocs already captures what's happening on site — pre-starts, timesheets, plant hours, attachments, and invoices.
Crank.ai connects it all and turns that day-to-day data into answers owners and directors actually need — while the job is still running.
Instead of digging through screens, waiting on reports, or exporting data to spreadsheets, you ask a question and get a straight answer backed by your real numbers.
- •See labour, plant, and material costs as they build
- •Catch overruns and inefficiencies before margin disappears
- •Understand job performance without spreadsheets or reports
It's the difference between finding problems after the invoice — and seeing them while there's still time to act.
Machine Compliance
Every compliance document, one place. One click to share.
Store risk assessments, service history, operator manuals, insurances, and operator tickets against each machine. When an engineer or project manager needs them, send a branded link in seconds — no Dropbox hunting, no email chains.
Your machine library
What the recipient sees
Everything stored per machine
Risk assessments, service history, operator manual, insurances, and operator tickets & VOCs — all attached directly to the machine.
No risk assessment? Create one free.
Use the CivDocs free risk assessment generator. Build one in minutes and attach it straight to the machine.
Generate a free risk assessment →Export in one click
Hit "Export data", choose email or SMS, and the recipient gets a link — no CivDocs account needed to view or download.
Stop digging through Dropbox
No more hunting through shared drives to find the right document. It's already there — one link covers everything.
Looks professional
Your client or engineer receives a clean, branded compliance pack with your company name — exactly what Tier One sites expect.
Keep all your compliance documents in one place — ready to share instantly.
Start Free Trial →Site Works
Everything happening on site — tracked in real time.
Site equipment, truck loads, and daily notes — all in one place. Your crew can see what's at the yard, log truck movements, and record what happened on site, all from their phone.
Site Equipment
No more driving to the yard for a tool that isn't there.
Water trailers, DPUs, demo saws, whacker plates — any small plant your crew shares day to day. Employees check items out to a job or to themselves, and check them back in when done. Everyone can see exactly what's at the yard and who has what, right now.
- Check equipment out to a job or your possession
- Every employee can see what's available at the yard
- See who has what — line up with other crews before leaving
- Check back in when the job's done
Truck Tracking
Every load tracked. Every truck accounted for.
Add a truck by numberplate, select the material, and tap each time a load goes out or tips. At the end of the day, export the load count straight to the supervisor — no trying to remember how many runs were done.
- Log loads by numberplate and material type
- Tap once per load — nothing complicated
- Multiple trucks on one job, tracked separately
- Export the daily load summary to the supervisor
Site Diary
A daily record of what actually happened on site.
Supervisors and operators can record what the crew got done, any delays, issues, or things the office needs to know — straight from their phone at end of day. No paperwork, no calls back to the office.
- Quick daily notes tied to the job
- Issues and delays recorded on the spot
- Office stays informed without calls back to site
- Builds a project history automatically
See everything happening on your sites — from one app.
Start Free Trial →BUILT FOR CIVIL
Software that matches how civil work actually happens.
Civil projects don't run off neat spreadsheets — they run off machines, crews, hours, and site decisions made every day.
CivDocs is built to match that reality.
It captures what happens on site and turns it into clean, approved data you can actually rely on.
- •Site-first workflows that don't slow crews down
- •Plant, labour, and materials tied to real jobs
- •Supervisor sign-offs that lock data in place
- •Clear numbers without chasing people or paperwork
Better data.Better decisions.Better margins.
CivDocs connects site activity to real project costs so you can act early — not after it's too late.
Book a call
Free 15-minute fit check